IT Procurement Cologne

Why IT procurement in Cologne is unique

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Media companies, event organizers and logistics service providers dominate the IT landscape in Cologne. Procurements range from streaming infrastructure to supply chain systems.

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We advise on the procurement of scalable multi-cloud architectures and industry-specific software platforms in compliance with creative requirements.

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DI procedure - from analysis to anchoring

Initial spend and requirements assessment
DI reveals where funds are tied up, which contracts are about to expire and which shadow IT has become established in the company. This makes bundling potential visible without disrupting operations.

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Target vision & roadmap
Together with procurement, IT and specialist departments, DI develops a procurement target vision that combines cost security, compliance and innovation capability. A roadmap prioritizes immediate measures such as contract renegotiations as well as medium-term initiatives such as SaaS portfolio optimization.

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Tendering & contract drafting
DI supports RFx processes, pricing models and contract negotiations through to signing. Tried-and-tested templates ensure that liability and data protection clauses remain practical and audit-proof.

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Operational support & tool integration
Sourcing specialists at DI can take on tactical purchasing tasks, maintain contract data and harmonize interfaces between the ERP, PPM suite and service management platform on request. As a result, teams only enter data once and gain time for strategic issues.

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Supplier governance & optimization
Regular review boards, KPI tracking and escalation processes ensure the performance of suppliers and create flexibility in a market with fast technology cycles.

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Service modules in detail

DI structures your IT purchasing along five core dimensions:

• Spend analysis and category management - expenditure is made transparent by category, project and contract, resulting in clear purchasing strategies.
• Sourcing strategy and make-or-buy - DI assesses whether in-house developments, managed services or public cloud solutions make sense and develops multi-vendor approaches to counter delivery risks.
• Negotiation and contract support - With clean-sheet calculations, market benchmarks and elaborated negotiation scripts, DI achieves sustainable contract conditions.
• Supplier management - DI establishes SLA cockpits, risk traffic lights and bonus-malus models to ensure that performance and costs remain permanently in balance.
• Enablement & Governance - Processes, roles and tools are anchored in training and working sessions so that your purchasing department can optimize independently once the project is complete.

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Case study

The DI project "Lufthansa - IT Procurement" shows how strategic procurement know-how and operational relief go hand in hand.

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The DI experts not only supported Lufthansa with large IT outsourcing deals, but also provided interim resources to relieve the internal team and increase process efficiency. In doing so, they assisted in determining requirements, negotiated framework agreements for mobile devices and optimized the commercial clearing of all procurement projects - from infrastructure to software and professional services.

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This practical example shows how DI helps companies in Cologne to implement purchasing strategies and strengthen their internal organization at the same time.

Further information on this project can be found here: Lufthansa - IT-Procurement

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Your benefits with DI

A customized IT procurement approach from DI enables you to,

• reliably plan budgets and make cost drivers visible,
• reduce supplier dependencies and secure exit options,
• compliance and security requirements early on in the contract,
• relieve internal resources of tactical purchasing tasks and deploy them strategically.

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Tips & core competencies of DI procurement consulting

Bundle requirements at an early stage
Those who clearly define framework conditions achieve better conditions and minimize subsequent change requests.

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Making contracts fit for the future
Flex-up/down clauses and exit scenarios ensure freedom of action if technology plans change.

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Record data once - use it multiple times
Integrated tools allow purchasing, project data and service KPIs to flow into one dashboard, eliminating duplicate maintenance.

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Anchoring FinOps principles
Continuous transparency about cloud consumption avoids budget surprises and strengthens the basis for negotiation.

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Keeping knowledge within the company
DI emphasizes training, shadowing and documentation so that teams can optimize processes themselves after project completion

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Next steps

Strategic IT procurement determines whether digital initiatives are implemented in an economical, compliant and future-proof manner. DI provides a flexible procedural framework for this - from spend analysis to operational support in supplier management.

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Contact us to find out, without obligation, how governance, market expertise and operational support can give your IT procurement a noticeable boost.